Office Manager Full Time

Company Overview

Mercury Colleges is a well-established private education institution nestled in the heart of Sydney. We’re dedicated to delivering high-quality programs to both international and domestic students, covering a diverse range of fields including English, business, leadership, project management, and community services.

We’re looking for a proactive, detail-oriented Office Manager to join our team. This pivotal role ensures our daily operations run seamlessly, providing essential support to our staff, faculty, and students.

Your Role & Responsibilities

As our Office Manager, you’ll be at the heart of our campus, ensuring a smooth and efficient environment for everyone. Your key responsibilities will include:

• Overseeing daily administrative operations to guarantee professional and efficient service for students, staff, and visitors.
• Managing all office resources, from supplies and equipment maintenance to mail distribution and general facilities, ensuring everything runs smoothly.
• Coordinating with relevant staff to support crucial academic functions like course scheduling, room allocation, and lecturer coordination.
• Supporting student enrolment processes, which includes tracking attendance, administering Confirmation of Enrolment (COE) documents, and managing records, especially for our international students.
• Assisting with HR support tasks, such as onboarding and offboarding, tracking employee attendance, and maintaining general employee records.
• Serving as the primary liaison for external service providers to ensure seamless campus operations.
• Monitoring office budgets and expenditures, preparing monthly operational reports, and identifying opportunities for cost-efficiency improvements.
• Facilitating effective internal communication to foster a positive and productive work environment for all.

What You’ll Bring

To excel in this role, you should possess:

• A Diploma or higher qualification.
• A minimum of 3 years of experience in office management, administrative management, or a similar role.
• Exceptional organizational and multitasking abilities to effectively manage diverse priorities across departments, suppliers, and campus facilities.
• Proven experience in financial oversight, including budgeting, procurement, and tracking expenditures.
• Demonstrated capability in HR support tasks, such as employee onboarding, welfare planning, and staff event coordination.
• A collaborative and communicative mindset, with the ability to liaise effectively with both internal teams and external stakeholders.
• Prior experience working in healthcare, education, or international business environments is highly regarded.
• Bilingual proficiency in Mandarin Chinese and English is highly desirable, as it will significantly enhance communication with our international students, staff, and education partners in our multicultural environment.

Why Join Mercury Colleges?

When you join Mercury Colleges, you’ll become part of a respected institution that values its team. We offer:

• A supportive and multicultural team environment.
• The opportunity to work in a long-established and respected education institution.
• A stable, full-time role with clear responsibilities and potential for career growth.
• The chance to play a key role in our campus operations and student service delivery.
• Exposure to international education standards and compliance systems.
• A respectful workplace culture that truly values initiative and reliability.
• A place where your bilingual communication skills are welcomed and appreciated.